Process
The process for implementing the guidelines is explained in the Performance Management section. Refer to Guideline P.1 for complete explanations and requirements for the guideline management process. Highlights of the process are described below.
Project Planning & Work
- At the start of each phase (or year of operation), the Guideline Leader reviews the MSBG guidelines and required documentation, plans the tasks to be done for that phase to keep on track for meeting the guidelines, and communicates this with the work team.
- If exceptions to the MSBG guidelines are sought, the Guideline Leader shall request the variance in writing to the Appropriated Agency (the agency building and operating the building) for Variance Review before the completion of the schematic design phase.
- The Work Team for the responsible organization (planning team, design team, construction team, or operations team depending on phase) incorporates MSBG requirements into the work.
Documentation
- At the end of the phase, the work team completes the appropriate documentation (via the "Workbook" containing Forms P-1 through P-6) and gives them to the Guideline Leader.
- The Guideline Leader, at the end of each phase (or annually during facility operation), submits them to the Appropriated Agency for compliance review. A copy of the forms is also submitted to the Center for Sustainable Building Research at the University of Minnesota to track the project. The team should archive relevant documentation for that phase (or year) for future reference.
Review and Tracking
- The Appropriated Agency reviews and approves the level of compliance reported by the work team and also any variances requested if applicable.
- CSBR tracks the status of compliance, variances, documentation, and performance outcomes and summarizes these for the State.